Bookkeeping Services

Bookkeeping Services That Keep Your Business Running — and Your Finances Clear

Your books should tell the story of where your organization has been and where it is going. If right now they mostly tell the story of what you haven’t gotten around to yet — we should talk.

Good bookkeeping is not glamorous. It does not make the highlight reel. But it is the foundation that every other financial decision in your business rests on — and when it breaks down, everything downstream breaks down with it.

Nina Jones, CPA, PLLC provides professional bookkeeping services for small businesses, women entrepreneurs, nonprofits, and faith-based ministries across Texas. We keep your books accurate, your reporting clear, and your financial picture honest — so you always know where you stand.

WHO THIS PAGE IS FOR Small business owners who are behind on their books or drowning in receipts. Nonprofits and ministries that need fund accounting done correctly. Women entrepreneurs building their financial foundation. Organizations that have outgrown a spreadsheet but are not yet ready for a full CFO retainer. If your books are a source of anxiety rather than confidence — this is the page for you.

What Messy Books Actually Cost You

---

Most business owners think of disorganized bookkeeping as a nuisance. It is actually a liability. Here is what living without clean, current books really costs:

You Overpay in Taxes Deductions you cannot document are deductions you cannot claim. Disorganized books mean your CPA is working with incomplete information — and you are paying for it at tax time. You Cannot Get Funding Banks, investors, and grant makers require clean financial records. Lenders want to see organized books before they extend credit. Grant makers require audited or reviewed financials. Messy books close those doors. You Make Decisions Blind Can you afford to hire? Should you take on that contract? Is the business profitable? Without current, accurate books, you are guessing — and guessing costs money.

You Are Vulnerable at Audit Time If the IRS or a grant funder requests documentation and your records are disorganized or incomplete, the resolution process is painful, expensive, and time-consuming. Clean books are your first line of defense. You Cannot Scale Every business reaches a point where financial chaos becomes a ceiling. You cannot bring on investors, add staff, or expand programs without the financial infrastructure to support growth. You Lose Peace of Mind This one is underrated. Knowing your books are clean and current — that someone competent is watching the numbers — is worth more than the dollar amount on the invoice.

What Nina Jones CPA Bookkeeping Covers

---

We handle the complete bookkeeping function for your organization — not just data entry, but organized, reviewed, accurate financial records that you can act on.

📒  Transaction Recording • Categorize all income and expenses • Reconcile bank and credit card accounts • Post journal entries • Maintain the general ledger	📊  Monthly Reporting • Profit & loss statement • Balance sheet • Cash flow summary • Custom reports for your industry	📋  Accounts Management • Accounts payable tracking • Accounts receivable monitoring • Vendor payment coordination • Invoice management
🏛️  Nonprofit Fund Accounting • Restricted vs. unrestricted fund tracking • Grant income and expense coding • Donor fund management • Program cost allocation	🧾  Tax Preparation Support • Year-end books ready for tax filing • 1099 preparation and filing • W-2 coordination • Deduction documentation	📈  Financial Cleanup • Catch-up bookkeeping (months or years) • Reclassification of miscoded entries • Historical record organization • QuickBooks / accounting software setup

Bookkeeping for Nonprofits and Ministries: A Different Standard

---

Nonprofit bookkeeping is not the same as small business bookkeeping. The difference is fund accounting — the requirement to track restricted donations, grant funds, and program expenses separately from general operating funds. When fund accounting is done wrong, the consequences range from reporting errors to compliance violations to audit findings that threaten your funding relationships.

Nina Jones, CPA, PLLC has provided fund accounting and financial management for nonprofit and ministry clients for over 20 years, including Emmitt & Pat Smith Charities and Going Beyond Ministries. We understand the standard your funders and auditors expect — and we maintain it.

Accounting Software We Work With

---

For Small Businesses • QuickBooks Online (primary platform) • QuickBooks Desktop • Xero • Wave Accounting (for startups and micro-businesses) • FreshBooks

For Nonprofits and Ministries • QuickBooks Nonprofit Edition • Aplos (nonprofit-specific platform) • Blackbaud Financial Edge (large nonprofits) • Sage Intacct Nonprofit • We can also migrate you to the right platform if you are on the wrong one

NOT SURE WHICH PLATFORM YOU NEED? We assess your organization’s size, complexity, and reporting requirements and recommend the right tool for your situation. Using the wrong accounting software is one of the most common — and most fixable — bookkeeping problems we see.

How the Engagement Works

---

Step 01: Discovery and Assessment We start with a conversation about your organization, your current books, and what you actually need. If your books are behind, we assess the scope of cleanup before we begin. No surprises.

Step 02: Onboarding and Setup We get access to your accounting software, bank feeds, and any prior records. We set up your chart of accounts, fund structure (for nonprofits), and reporting preferences. This is where the system gets built.

Step 03: Monthly Bookkeeping Each month we process all transactions, reconcile accounts, and produce your financial reports. You receive your monthly package by an agreed-upon date — not whenever we get around to it.

Step 04: Monthly Review Call We walk through your financials together. Not just hand you a report — actually explain what it says and what it means for your decisions. This is the part most bookkeeping services skip. We do not.

Step 05: Year-End and Tax Ready We close the year cleanly, prepare your year-end reports, and coordinate with your tax preparer — or handle the tax filing ourselves if you are a Nina Jones CPA tax client. Your year-end is never a scramble.

Who We Serve

---

• Women-owned and minority-owned small businesses • Retail, service, and consulting businesses • Health and wellness practitioners • Real estate investors and property managers • Startups building their financial foundation • High-net-worth individuals with complex personal finances

• 501(c)(3) nonprofit organizations • Faith-based ministries and churches • Parachurch organizations and outreach ministries • Community foundations and grant-funded programs • Government contractors (CAGE & DUNS registered) • Organizations needing bookkeeping cleanup or catch-up

Frequently Asked Questions

---

How far behind can my books be? Can you do catch-up bookkeeping?

Yes — and this is one of the most common situations we step into. We have onboarded clients who were a few months behind and clients who had not had their books properly maintained in years. We assess the scope, give you a clear picture of what it will take to get current, and work through it systematically. You will not be judged. You will be helped.

Do I need to switch accounting software to work with you?

Not necessarily. We work with most major platforms. If your current software is working for your organization, we will work within it. If it is causing problems or is not the right tool for your needs, we will tell you honestly and help you migrate to something better.

What is the difference between your bookkeeping service and hiring a bookkeeper?

When you hire an individual bookkeeper, you are responsible for their training, oversight, supervision, and backup when they are out. When you work with Nina Jones CPA, you get a professional firm — with review layers, backup coverage, CPA-level oversight, and accountability built into the service. For most small businesses and nonprofits, the firm model provides significantly more reliability and protection.

Can bookkeeping services grow into full CFO services?

Yes — and for many of our clients, that is exactly what happens. We often begin with bookkeeping and as the organization grows, the scope of our work grows with it. Moving from bookkeeping to outsourced CFO services is a natural progression, and because we already know your organization’s finances, the transition is seamless.

Clean books are not a luxury. They are a foundation.   Let’s talk about getting your financial house in order.   Call (903) 747-1558  |  info@ninajonescpa.com  |  ninajonescpa.com/contact